Director of Finance & Administration

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Director of Finance & Administration

  • New York City, Manhattan, Queens, Staten Island, Bronx, Brooklyn
  • Location:
  • NYC FIRST 100 Avenue of the Americas 3rd Floor New York, New York, 10013 Google Maps

  • Region : New York City Manhattan Queens Staten Island Bronx Brooklyn
  • Job Type : Paid
  • Status : Full Time
  • Length : Permanent
  • Number of Available Positions: 1
  • Public Transportation: Bus Train
  • Area of Focus: Office/Adminstrative Support
  • Job Description:

    Reporting to and partnering closely with the CEO, the Director of Finance & Administration is a new role responsible for oversight of NYC FIRST’s finance, human resources, and administrative functions. NYC FIRST’s finances are currently managed by an external financial management firm, and this new role will manage the process of bringing these responsibilities in-house, including developing and implementing internal systems, policies, and procedures for the ongoing management of the organization’s finances.

    In addition, the Director of Finance & Administration will lead NYC FIRST’s talent function — with support from the services provided by the organization’s PEO, TriNet — including human resources, employee relations, workplace culture, staff structure, compensation and benefits, recruitment and onboarding, and policies that support and guide the work of NYC FIRST’s employees, as well as creating and implementing administrative and operational systems that position the organization for growth and to achieve its goals effectively and efficiently.

    Specific Responsibilities Include


    • Oversight of NYC FIRST’s finance functions, including short- and long-term strategic financial planning
    • Creating, implementing, and monitoring the organization’s fiscal policies and procedures
    • Developing and implementing a plan to transition NYC FIRST’s fiscal management from an external firm to in-house staff
    • Partnering with the CEO, the senior leadership team, and program leads in the preparation and management of the organization’s annual operating budget
    • Monitoring and controlling spending and procurement
    • Preparing of financial statements and reports for the Board of Directors, Finance Committee, Executive Committee, and staff
    • Overseeing the preparation of financial and non-financial reports to meet reporting requirements and contractual obligations related to the organization’s relationship with New York City, DOE, and funding/granting entities
    • Contributing to organization-wide strategic planning and conducting financial analyses and modeling in support of these efforts Managing the external bookkeeper to ensure the smooth, accurate, and timely execution of the organization’s accounting activities (A/P and A/R, account reconciliations, cash flow management, etc.)
    • Managing the organization’s third-party payroll vendor, including payroll tax management
    • Liaising with the organization’s auditors in the preparation of annual audited financial statements and tax filings
    • Managing relationships with banks/bankers, insurance brokers, retirement providers, and legal counsel
    • Overseeing risk management and insurance coverages to ensure the organization and its assets are adequately protected
    • Reviewing and negotiating contracts and other legal documents

    Human Resources

    • Bringing HR and talent expertise, guidance, and decision-making to all strategic deliberations, providing insightful, innovative thinking and problem solving to key issues and ensuring diversity, equity, and inclusion competencies are embedded throughout the organization
    • Developing and managing all aspects of NYC FIRST’s HR and talent functions and operations, including policies and procedures, staff structure, titling, compensation and benefits, annual performance reviews, and promotion management
    • Creating and managing recruitment and onboarding processes that consistently identify and secure high-potential talent committed to the organization’s mission and core values, and which successfully integrate and set new employees up for success
    • Creating practices and programs for cultivating and supporting leaders at all levels, including staff learning and development opportunities
    • Developing strong relationships with employees across the organization to seek input, resolve issues, inform, and ensure voices are heard and employee needs are met
    • Continue building a high-performing and stable culture of trust, accountability, collaboration, transparency, and fun in which all employees feel welcome, appreciated, and have equal access to opportunity
    • Serving as the primary liaison with the organization’s PEO, TriNet, ensuring the resources provided by the PEO are utilized by staff and leadership

    Administrative Operations

    • Managing the organization’s administrative functions, including IT and office management
    • Management of organizational tech systems, platforms, and licenses (donor database/CRM, project management, portals, etc.)
    • Ensuring programmatic and operational systems are structured to allow for consistent execution while being nimble enough to enable NYC FIRST to be responsive to new opportunities 
    • Identifying needs for administration and/or operational growth/enhancement, including assessing costs, executing initiatives, and driving internal adoption
  • Required Skills/Experience:
    • 5+ years of administrative operations experience
    • Familiarity with nonprofit accounting procedures and IRS and NYS Charities Bureau regulations, and experience in managing finances for an organization of similar or larger size ($3 million)
    • Prior experience building, selecting, and/or improving organizational financial systems and processes
    • Experience leading HR functions with full responsibility for employee lifecycle management
    • Systems-level approach to organizational development, change management, and continuous improvement related to finance and administrative systems and processes — the capacity to understand the symptoms of a challenge and design solutions that address the underlying issue(s)
    • Meticulous attention to detail and excellent written and oral communication skills with an ability to translate complex organizational data into clear and concise messages for a wide range of internal and external audiences, including NYC FIRST’s staff, Board of Directors and other stakeholders
    • High degree of emotional intelligence, strong interpersonal skills, and the ability to garner the trust of a team
    • Ability to exercise excellent judgment in decision-making and demonstrate trustworthiness in dealing with confidential matters
    • An entrepreneurial and collaborative approach, ready to build new systems, lead and manage change, and roll up the sleeves for whatever work may be needed
    • Experience managing relationships with vendorsHigh degree of proficiency with financial/accounting software (e.g. QuickBooks, Excel)
    • Strong working knowledge of operational and technology solutions that support nonprofit organizations; experience with donor CRMs/databases, online fundraising tools, and the Microsoft Office and Google Workplace suites
    • Commitment to social justice and antiracism, and a nuanced understanding of the ways in which NYC FIRST’s work intersects with race and equity
    • Enthusiasm for and demonstrated commitment to NYC FIRST’s mission

    Finalist candidates will be required to successfully pass a background investigation covering employment history, personal and professional references, and criminal history.

    NYC FIRST is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, veteran status, or any other status protected under federal, state, or local law.

  • How to Apply:

NYC FIRST has engaged the services of Julep Consulting in the management of this search. To apply, please submit a cover letter and resume (in PDF format only) to Rick Little: with “NYC FIRST Director of Finance & Administration” in the subject line. New York Google Maps

  • To the Attention of : Rick Little
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