ESSENTIAL DUTIES AND RESPONSIBILITIES

Responsible for overseeing all aspects of the Beacon afterschool and summer camp (if applicable) program and making sure all personnel are abiding by RiseBoro, funding source and licensing agencies policies and procedures. Specific responsibilities include:

• Ensuring the safety, security, and enrichment of each participant by following all RiseBoro after-school protocols and procedures regarding safety, supervision, accident, and incident reporting.
• Providing oversight and supervision of the entire program, including assisting in the development of budgets, aiding in budget modifications, working with funding sources, assisting with hiring and ongoing support, supervising and evaluating staff.
• Ensuring all required program elements are provided and carefully overseeing the processes of outreach, recruitment, application, enrollment, and retention.
• Ensuring program participants have every possible resource to attain their goals.
• Convening participant and parent orientations.
• Planning and organizing program activities to maximize program contract’s goals and performance targets, including enrollment goals, attendance milestones, program deliverables and participants outcomes.
• Completing quarterly RiseBoro Board of Directors reports.
• Maintaining contact with DYCD officials and staff throughout the program period.
• Preparing all required program reports for DYCD; ensuring all program reports and verification tools are submitted to DYCD on a timely basis.
• Ensuring program physical site has all required equipment and requirements, as outlined in our OCFS School Age Childcare (SACC).
• Ensuring all staff have appropriate training and documentation as outlined in our SACC and NYC DOH license, and any other requirement as outlined in our DYCD contract and/or license to operate a SACC program.
• Entering into consultant and subcontractor agreements for the delivery of program services; ensuring all documents required by RiseBoro, DYCD and DOH are on file. Ensuring all necessary approvals are secured prior to commencing services.
• Attending all necessary RiseBoro, DYCD, DOH, and OCFS trainings, as well as any other required licensing trainings.
• Performing any other task as deemed necessary by the Director of Youth Services.

Supervisory Responsibilities

• Ensuring program is appropriately staff as all times.
• Providing leadership and direction to the teams to ensure the delivery of high performance, acting as an enthusiastic, positive and motivated coach.
• Taking full responsibility for the performance management of the teams to ensure that quality and deadlines are achieved and maintained and that any issues are managed in line with RiseBoro policies, procedures and guidelines.
• Coordinating training programs for new staff and identify training needs for current staff.
• Supervising and coordinating all program activities of staff; convening regular meetings with staff.
• Communicating on a daily basis with all staff to ensure all deadlines are being met, all issues are being addressed, and follow-up is properly documented.
• Preparing/reviewing timesheets on a bi-weekly basis and submitting them to the payroll department for processing. Maintaining all personnel and program records. Ensuring proper staff coverage for scheduled and unscheduled time off.