POSITION HOURS:

Total of 20-25 hours a week. Monday through Friday 2:30pm-6:00pm, occasionally for special events during the week between the hours of 6pm and 9pm. An additional 5 planning hours a week.

POSITION SUMMARY:

The Site Coordinator manages the weekly session programs and provides administrative oversight in accordance with all Association policies and NY State regulations as applicable. The Site Coordinator directly supervises participants and staff, and motivates them to participate in daily activities

ESSENTIAL FUNCTIONS:

1. Manage implementation of the weekly program sessions, including daily schedules, planning, staffing and alternate program options, resulting in a safe and engaging program experience.
2. Assist in the development of the weekly programs, field trips, guest speakers and special events.
3. Maintain all required records: attendance, parent communications, rosters, payments, check-in/out, medical issues, accidents, etc.
4. Provide on-site supervision and direction for staff, including effective parent/family communications, active participant and staff participation, adherence to the mission and policies of the YMCA, enforcing site program and safety rules, completion of staff time worked records, etc. Complete staff performance evaluations.
5. Works collaboratively with the staff to create a positive staff and participant experience. Effectively communicates successes, needs and concerns.
6. Responsible to ensure safety and cleanliness rules and procedures are followed at all times. Carry out emergency and first aid needs.
7. Hold program staff meetings, as directed, to discuss upcoming events, site needs, programming and any areas for improvement.
8. Attend YMCA meetings and recruitment events as required by Manages, directs and coordinates the child care program for assigned location. Ensures high quality programs and establishes new program activities. Expands program within the community in accordance with strategic and operating plans.
9. Assures compliance with state and local regulations as they relate to program areas. Ensures that YMCA program standards are met and safety procedures followed.
10. Provides for upkeep of assigned program facilities and equipment and ensures the physical environment supports healthy living.
11. Develops and maintains relationships with state child care licensing agency, school administration, parent groups and other organizations and agencies related to assigned programs as applicable. Responds to all agency, parent and community inquiries and complaints in a timely manner.
12. Maintains proper records/department files, bills Department of Social Services documentation as required.
13. Organizes special events for parents. Assists in YMCA fund raising activities.
14. Assists in the marketing and distribution of program information. Distribute and collect parent and participant evaluations.
15. Compiles program statistics. Monitors and evaluates the effectiveness of and participation in programs.
16. To promote the physical, intellectual, social, cultural and emotional well-being of the children.
17. Ensure regular and timely communication with the Program /Branch Director regarding programming, child and staff issues.
18. To be on site during the full duration of each program segment.
19. Ensure adequate supplies for planned programs, food, etc.
20. Be a role model for staff on following work site requirements regarding customer service, language and communication, punctuality, appropriate dress, staff meetings, safety, etc.
21. Other duties as assigned.